• Executive Administrative Assistant

    Job Locations US-ID-Boise
    Posted Date 2 weeks ago(10/3/2018 10:53 AM)
    Job ID
    # of Openings
    Human Resources
  • Overview

    Provide Administrative support and assistance to Executive staff.


    • Manage and maintain Executive’s schedules, appointments and travel arrangements
    • Arrange and coordinate meetings and events
    • Prepare and edit correspondence, communications, and other documents
    • Design and maintain information databases
    • File and retrieve documents and reference materials
    • Monitor, screen, respond to and distribute incoming communications
    • Receive and interact with incoming visitors
    • Liaise with internal staff at all levels
    • Interact with external clients
    • Coordinate project-based work
    • Review administrative practices and implement improvements where necessary


    • At least 3 years’ experience providing administrative support at a high level
    • Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
    • Knowledge of standard office administrative practices and procedures
    • Bachelor's degree preferred
    • Budget experience in Adaptive preferred
    • experience
    • Microsoft Dynamics AX (DAX) experience

    Key Competencies

    • Organizational and planning skills
    • Communication skills
    • Able to take direction from multiple Executives and other Administrative staff
    • Information gathering and monitoring skills
    • Problem analysis and problem solving skills
    • Judgment and decision-making ability
    • Initiative
    • Confidentiality
    • Team member
    • Attention to detail and accuracy
    • Adaptability
    • Comfortable receiving input and taking direction from others
    • Self-sufficient 

    Typical Physical Requirements

    • Constantly involves sitting, talking, and hearing
    • Occasionally requires standing and walking
    • Must have sufficient manual dexterity to work with the fingers and to reach/handle items
    • Involves light physical activity performing non-strenuous daily activities of a primarily administrative nature
    • Must be able to lift and/or carry up to 20 pounds
    • Specific vision abilities required by this job include close vision, distance vision, and color vision


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