• Travel & Expense Administrator

    Job Locations US-ID-Boise
    Posted Date 4 weeks ago(4 weeks ago)
    Job ID
    # of Openings
    Finance & Accounting
  • Overview

    The Travel & Expense Administrator will serve as the program administrator, supporting the entire organization.  Support employees with matters related to T&E policies, ensuring all travel and expenses are processed accurately and timely, review expense reports for audits as well as make recommendations for system enhancements and modification to policies.


    • Program Administrator for web-based Travel & Expense system
    • Perform system maintenance, configuration, and updates on Travel & Expense system
    • Set-up new users and maintain/update Travel & Expense system user accounts, including corporate credit cards
    • Provide superior customer service to the Company’s Travel & Expense system users in resolving expense report issues
    • Enforce Company T&E policy, report exceptions to managers and/or HR for resolution
    • Conduct and/or review audits of expense reports and resolve audit findings
    • Ensure audit rules, exceptions, and procedures are aligned with Company’s T&E Policy
    • Prepare corporate card reconciliations for employees with delinquent account balances, or as required
    • Continually implement enhancements to Travel & Expense system to further improve and streamline travel booking and expense management processes, including proper testing and communication to management
    • Provide monthly and ad-hoc management reporting on travel and expense; create and schedule sales manager reporting for regions; report on key expense metrics to management
    • Provide training to new employees on Company T&E policy and use of Travel & Expense system
    • Educate users on company travel and expense policies to eliminate non-compliant behavior
    • Extract weekly reimbursement files from Travel & Expense System and upload into payroll system
    • Perform monthly account reconciliations to General Ledger
    • Work with company appointed Travel Management Company to resolve all travel related issues and inquiries
    • Develop and maintain accurate training documentation, SOPs, FAQs, and functional specification documents
    • Oversee and maintain the integrity of Travel & Expense system data, which includes conducting various audits of the application and data, to confirm use of accurate entry processes


    • Bachelor’s degree or five-plus years equivalent work experience
    • Preferred system experience in corporate Travel & Expense system
    • Knowledge of and experience with the business travel industry
    • Microsoft Office skills (Excel, Word, PowerPoint)
    • Experience with ERP and Payroll systems and processes


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